The BLHA Pavilion is available for reservation exclusively by current BLHA members. Before proceeding with your reservation request, please carefully review the following information.

PAVILION RENTAL GUIDELINES

PAVILION CLEANUP CHECKLIST

Rental Uses

Our rustic open-air pavilion and picnic grounds are best suited for parties, reunions and casual gatherings. Please note that weddings and memorials are not permitted without prior approval of the BLHA Board. If you are planning a wedding or memorial, contact the BLHA Pavilion Rental Coordinator to discuss your event before submitting any forms or payment. Approved weddings will require special contracts and pricing, which is not reflected in the pricing shown above.

Member Reservations Only

Reservations are exclusively for BLHA members hosting their own events. The member must be present during the entire event, including setup and cleanup. Members cannot reserve the pavilion on behalf of non-members. For example, a member may host a baby shower for a family member but cannot rent the pavilion for a neighbor’s graduation party. No non-member individuals are allowed on the premises without the presence of the reserving BLHA member. If you have questions about eligibility, contact the Rental Coordinator before submitting forms. Charging attendance fees or using the pavilion for private profit is strictly prohibited.

Avoiding Scheduling Conflicts

Pavilion reservations ensure that no conflicts arise with other groups interested in utilizing the pavilion on the same date and time, or the chapel since the parking lot is shared. However, please note that the pavilion and grounds belong to all BLHA members and reservations do not prohibit other members from accessing the dock, restrooms and kayak racks.

Reservation Process 

To schedule a reservation, please check availability on the BLHA Events Calendar first. Be aware that only one reservation is permitted per day. Rentals should be scheduled a minimum of 2 weeks prior to your event date but reservations are processed on a first come, first served basis. Certain dates, including major holiday weekends and BLHA scheduled events, may not be available. The rental period, including set-up and clean-up, can not exceed a total of 6 hours. Dates are considered confirmed only after payment has been received and all necessary paperwork has been signed and completed. 

If the date you'd like to reserve is available, then you should complete the Rental Agreement and Liability Waiver forms and email them to the Rental Coordinator, who will reply within 48 hours (please do not call or text the Rental Coordinator). In order to secure your date, you will need to submit the rental fee and deposit for the guest tier on your agreement. Electronic payments can be made on the BLHA Store on this website or by dropping 2 separate checks (1 for the rental fee and 1 for the deposit) to the BLHA mailbox on the wall behind the Pavilion door across from the kitchen. Please notify the Rental Coordinator when you've made your payment. Once the Rental Coordinator confirms everything has been received and your date is secured, you will be able to see it on the BLHA Events Calendar. 

Refundable Damage/Cleaning Deposit

A refundable damage/cleaning deposit equal to your rental rate is required for all Pavilion bookings. This deposit protects against potential damages or additional cleaning needed after your event. The deposit will be refunded within 30 days following your event or if a check was provided, the check can be shredded or returned as requested. 

If damages or cleaning costs exceed the deposit amount, BLHA reserves the right to retain the deposit and bill you for any outstanding fees. Additionally, if you exceed your stated guest count or use the pavilion for purposes contrary to those specified in your signed contract, you will forfeit your deposit. We ask all members to treat the facility with care and respect to ensure an enjoyable experience for everyone. If damage occurs during your event, please take photos and contact the BLHA rental coordinator as soon as possible.

Cancellations

• Cancellation and change requests must be made at least 72 hours prior to the scheduled event.
• Service fees are not refundable. Reservation fees will be refunded only if the cancellation request is received at least 72 hours prior to the scheduled event.

Special Activities and Non-BLHA Events

The BLHA Board reserves the right to schedule special activities and non-BLHA events that contribute to our community, support civic groups and align with our mission of serving our members.

Casual Use of Pavilion and Grounds

The pavilion and grounds may be utilized for limited or spontaneous activities, such as family picnics or small social gatherings among neighbors, without the need for a paid reservation. However, please note that these casual uses should have no more than ten non-members in attendance. It is important to prioritize scheduled events; therefore, if an unscheduled activity coincides with a pre-scheduled event, the scheduled event will take precedence in facility usage. It is crucial that all members adhere to the BLHA rules and guest policies, especially the Rule of Ten and Rule of Five, during any unscheduled member use. By complying with these guidelines, we ensure a harmonious and fair experience for all members and their guests.

Rental Forms

Pavilion Rental Agreement

Liability Waiver